WCSA Gallery Rifle and LSR Competition
9th October 2016
9th October 2016
This email is being sent to all affiliated club contacts, individual members and addresses held by the association, as well as being forwarded to all Spring / Summer 2016 competition winners. It is to both invite members and clubs to attend this important EGM and to acknowledge the winners of the recent competition and award of prizes. Voting members should arrive for a 7:30pm start.
Prize winners can arrive any time before 8:30pm.
If this EGM is not successfully concluded then the future existence of the Association falls into doubt.
Important - as we propose to provide a finger buffet, we need to know confirmed numbers for the evening. This is attendance either as a votin member or as a prize winner.
Please can you therefore confirm your attendance to the sender of this email no later than October 6th 2016. Please ensure this comes to me.
Email address for attendance confirmation is “EGM” in the contacts list.
The WCSA committee has received the required notice to call an EGM to enable to vote through the attached proposals. This notice is being sent to ensure visibility at least 3 weeks ahead of the meeting. As our earlier EGM/AGM in the year did not have enough members to achieve quorate attendance for acceptance of the proposals, so a formal adoption could not be achieved. This new EGM has been called for a quorate vote on the earlier proposals The first attachment details a few minor Constitution wording changes which would be come into immediate effect if passed The second attachment details a proposed membership structure to start from 1st January 2017. It drops individual membership as a requirement in addition to club affiliation, and reverts to membership being achieved either by being a member of an affiliated club, OR being an individual member. Club affiliation would mean that all members of that club automatically become members. There is still the availability of individual memberships for non-club individuals, as well as non-wiltshire club affiliations The third attachment details a new voting system which reflects the proposed new club membership.
Following the EGM and hopefully around 8:30pm, we plan to hold a prize giving for those competition winners who can attend and then to have an informal finger buffet immediately afterwards.
We look forward to seeing as many people as possible on the night. I am sending this as the proposed new Secretary of the WCSA and as a Committee Member and on behalf of the current Secretary, who is intending to stand down after many years of taking on the role. We also see the Chairman step down with a proposed new Chairman. We wish to thank the outgoing Chair and Secretary for all their work.
If there are any other candidates for the Secretary or Chairman roles or any of the Association officer posts, we would welcome them either in advance or at the EGM itself for voting.
Thank for reading this email and in advance for your replies.